[et_\u200bpb_\u200bsection fb_built=\u201c1\u201d _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d da_disable_devices=\u201coff|off|off\u201d global_\u200bcolors_\u200binfo=\u201d{}\u201d da_is_popup=\u201coff\u201d da_exit_intent=\u201coff\u201d da_has_close=\u201con\u201d da_alt_close=\u201coff\u201d da_dark_close=\u201coff\u201d da_not_modal=\u201con\u201d da_is_singular=\u201coff\u201d da_with_loader=\u201coff\u201d da_has_shadow=\u201con\u201d][et_pb_row _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d][et_pb_column type=\u201c4_4\u201d _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d][et_pb_text _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d]<\/p>\n
D<\/strong>evel\u00adop\u00ading the pur\u00adchase process is <\/strong>often <\/strong>seen as a chal\u00adleng\u00ading, per\u00adhaps nec\u00ades\u00adsary evil in com\u00adpa\u00adnies, which is under\u00adtak\u00aden because some\u00adone says so. But what if pro\u00adcure\u00adment devel\u00adop\u00adment projects were approached by holis\u00adti\u00adcal\u00adly con\u00adsid\u00ader\u00ading the ben\u00ade\u00adfits of the project and how, by automat\u00ading the pur\u00adchase process, busi\u00adness part\u00adner col\u00adlab\u00ado\u00adra\u00adtion can be improved, while simul\u00adta\u00adne\u00adous\u00adly stream\u00adlin\u00ading inter\u00adnal process\u00ades and increas\u00ading transparency? <\/strong><\/p>\n In this blog, Jen\u00adni Lon\u00adka from Islet Group and Min\u00adna Myl\u00adly\u00adlu\u00ado\u00adma from Pagero dis\u00adcuss what needs to be tak\u00aden into account in a pur\u00adchase process automa\u00adtion devel\u00adop\u00adment project and what kind of ben\u00ade\u00adfits can be achieved through automation.<\/p>\n <\/p>\n The begin\u00adning is usu\u00adal\u00adly always the most chal\u00adleng\u00ading. The idea and need for pur\u00adchase process automa\u00adtion are rec\u00adog\u00adnized and it may already be includ\u00aded as part of the com\u00adpa\u00adny\u2019s future devel\u00adop\u00adment plan. But where to start, what to con\u00adsid\u00ader first, and how to pro\u00adceed in the ini\u00adtial phase?<\/p>\n Below are some of the most impor\u00adtant tasks to get start\u00aded with pur\u00adchase process automa\u00adtion. Of course, depend\u00ading on the orga\u00adni\u00adza\u00adtion and busi\u00adness, the list may look dif\u00adfer\u00adent, but at a gen\u00ader\u00adal lev\u00adel the five most impor\u00adtant con\u00adsid\u00ader\u00ada\u00adtions are highlighted.<\/p>\n <\/p>\n How does the cur\u00adrent process sup\u00adport the automa\u00adtion project and are there any areas that need to be changed as part of this devel\u00adop\u00adment project? Does the orga\u00adni\u00adza\u00adtion have the nec\u00ades\u00adsary tools for com\u00adpli\u00adant oper\u00ada\u00adtion; pur\u00adchase process, stake\u00adhold\u00ader col\u00adlab\u00ado\u00adra\u00adtion, and monitoring.<\/p>\n Set achiev\u00adable met\u00adrics based on quan\u00adti\u00adty or spend. Define the project sched\u00adule as one metric.<\/p>\n The project must have own\u00ader\u00adship that guides the change pro\u00adgram, but it is extreme\u00adly impor\u00adtant to com\u00admit the right peo\u00adple from the busi\u00adness side. At the same time, ensur\u00ading that they have the nec\u00ades\u00adsary sup\u00adport orga\u00adni\u00adza\u00adtion avail\u00adable. Com\u00admu\u00adni\u00adcate what, how, and why from the top man\u00adage\u00adment lev\u00adel to the entire organization.<\/p>\n The most impor\u00adtant tasks and their active mon\u00adi\u00adtor\u00ading at a prac\u00adti\u00adcal lev\u00adel. One way is to focus on the oper\u00ada\u00adtional mod\u00adels and sup\u00adpli\u00aders of one pro\u00adcure\u00adment area.<\/p>\n By choos\u00ading a knowl\u00adedge\u00adable part\u00adner, you ensure that you get the nec\u00ades\u00adsary sup\u00adport and exper\u00adtise to move the project forward.<\/p>\n <\/p>\n Improv\u00ading pro\u00adcure\u00adment and espe\u00adcial\u00adly the pur\u00adchas\u00ading process is the sum of many things, but with just a few clear actions, you ensure imme\u00addi\u00adate ben\u00ade\u00adfits, elim\u00adi\u00adnate man\u00adu\u00adal stages, and save resources. And per\u00adhaps even more impor\u00adtant\u00adly\u2009\u2014\u2009infor\u00adma\u00adtion moves cor\u00adrect\u00adly through\u00adout the entire chain, from the buy\u00ader to the sup\u00adpli\u00ader, ensur\u00ading that we always use the lat\u00adest information.<\/p>\n Dig\u00adi\u00adtal and auto\u00admat\u00aded mes\u00adsage traf\u00adfic facil\u00adi\u00adtates trade between com\u00adpa\u00adnies. Using elec\u00adtron\u00adic doc\u00adu\u00adments elim\u00adi\u00adnates man\u00adu\u00adal work and clar\u00adi\u00adfies and speeds up the over\u00adall process through\u00adput time, enabling smoother trade. With dig\u00adi\u00adtal mes\u00adsag\u00ading, com\u00adpa\u00adnies have access to high-qual\u00adi\u00adty and accu\u00adrate data, which can eas\u00adi\u00adly be uti\u00adlized in the devel\u00adop\u00adment of the com\u00adpa\u00adny\u2019s pur\u00adchas\u00ading process.<\/p>\n Dig\u00adi\u00adtal\u00adiz\u00ading process\u00ades brings many ben\u00ade\u00adfits both for the inter\u00adnal pro\u00adcure\u00adment process\u00ades of the orga\u00adni\u00adza\u00adtion and for the col\u00adlab\u00ado\u00adra\u00adtion between stake\u00adhold\u00aders. Through dig\u00adi\u00adtal\u00adiza\u00adtion, the lev\u00adel of automa\u00adtion is raised through\u00adout the pro\u00adcure\u00adment to pay\u00adment chain, and it also ensures the cor\u00adrect\u00adness of the infor\u00adma\u00adtion as well as easy work\u00ading meth\u00adods for the entire pur\u00adchas\u00ading organization.<\/p>\n <\/p>\n The right pro\u00adcure\u00adment-sup\u00adport\u00ading solu\u00adtion can ensure the imple\u00admen\u00adta\u00adtion of a new oper\u00adat\u00ading mod\u00adel and achieve ben\u00ade\u00adfits from day one.<\/p>\n Sup\u00adpli\u00ader con\u00adtracts result\u00ading from com\u00adpet\u00adi\u00adtive ten\u00adder\u00ading are put into use for oper\u00ada\u00adtional pur\u00adchas\u00ading, where\u00adby all the cor\u00adrect agreed terms, prices, and prod\u00aducts are avail\u00adable to the buy\u00ader. The user does not need to retrieve the con\u00adtract sep\u00ada\u00adrate\u00adly, as the infor\u00adma\u00adtion is read\u00adi\u00adly avail\u00adable. The guid\u00aded pur\u00adchas\u00ading tool takes the end user to the right ser\u00advices and prod\u00aducts they need, mak\u00ading pro\u00adcure\u00adment easy and car\u00adried out in accor\u00addance with agreed practices.<\/p>\n Ensur\u00ading sus\u00adtain\u00adable oper\u00ada\u00adtion is an impor\u00adtant cri\u00adte\u00adri\u00adon along with qual\u00adi\u00adty, rule-com\u00adpli\u00adant, and auto\u00admat\u00aded oper\u00ada\u00adtion. A sus\u00adtain\u00adable oper\u00adat\u00ading mod\u00adel is not an obsta\u00adcle to automa\u00adtion and effi\u00adcien\u00adcy, but can fur\u00adther reduce costs while pay\u00ading atten\u00adtion to envi\u00adron\u00admen\u00adtal, social, and eco\u00adnom\u00adic sus\u00adtain\u00adabil\u00adi\u00adty. Shar\u00ading infor\u00adma\u00adtion and train\u00ading, con\u00adsid\u00ader\u00ading both inter\u00adnal and exter\u00adnal stake\u00adhold\u00aders, is impor\u00adtant in this con\u00adtext as well. At the same time, the orga\u00adni\u00adza\u00adtion\u2019s under\u00adstand\u00ading of glob\u00adal sup\u00adply chains increas\u00ades and the con\u00adti\u00adnu\u00adity of oper\u00ada\u00adtions is ensured even in uncer\u00adtain times, also sup\u00adport\u00aded by digitalization.<\/p>\n<\/li>\n<\/ul>\n [\/et_pb_text][et_pb_testimonial author=\u201cJenni Lon\u00adka\u201d job_title=\u201cCBO, Sourc\u00ading and Spend Man\u00adage\u00adment\u201d company_name=\u201cIslet Group\u201d portrait_url=\u201chttps:\/\/isletgroup.fi\/wp-content\/uploads\/2022\/08\/Round-for-website-129x129\u20111.png\u201d _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d]<\/p>\n Ensur\u00ading a sus\u00adtain\u00adable sup\u00adply chain is stan\u00addard and the default today, for the entire pro\u00adcure\u00adment. As the trans\u00adparen\u00adcy of the pro\u00adcure\u00adment process increas\u00ades, we can also ensure that pur\u00adchas\u00ading lies on sus\u00adtain\u00adable foundations.<\/p>\n [\/et_pb_testimonial][et_pb_text _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d]<\/p>\n No process is func\u00adtion\u00adal if all par\u00adties are not involved. It is vital for the buy\u00ader to involve the sup\u00adpli\u00ader in the oper\u00adat\u00ading mod\u00adel from the out\u00adset and ensure that the dif\u00adfer\u00adent needs of the sup\u00adpli\u00ader are tak\u00aden into account. This is equal\u00adly impor\u00adtant from the sup\u00adpli\u00ader\u2019s perspective.<\/p>\n In today\u2019s pur\u00adchas\u00ading and pro\u00adcure\u00adment orga\u00adni\u00adza\u00adtion, of course also the capa\u00adbil\u00adi\u00adties and con\u00adtrol over tasks of each per\u00adson are impor\u00adtant. This also sup\u00adports the very impor\u00adtant col\u00adlab\u00ado\u00adra\u00adtion with oth\u00ader orga\u00adni\u00adza\u00adtions, both in terms of inter\u00adnal and exter\u00adnal stakeholders.<\/p>\n By uti\u00adliz\u00ading arti\u00adfi\u00adcial intel\u00adli\u00adgence and var\u00adi\u00adous oppor\u00adtu\u00adni\u00adties brought about by automa\u00adtion, added val\u00adue is pro\u00advid\u00aded to the above-men\u00adtioned aspects, among oth\u00ader things, by elim\u00adi\u00adnat\u00ading man\u00adu\u00adal actions and free\u00ading up time for more impor\u00adtant tasks. And of course, sus\u00adtain\u00adable prac\u00adtices and pro\u00adcure\u00adment are at the cen\u00adter and change the way of oper\u00adat\u00ading for the entire business.<\/p>\n Sup\u00adpli\u00ader acti\u00adva\u00adtion plays a sig\u00adnif\u00adi\u00adcant role in pur\u00adchase process automa\u00adtion, and it should be done in col\u00adlab\u00ado\u00adra\u00adtion with sev\u00ader\u00adal depart\u00adments in the com\u00adpa\u00adny. With\u00adout effec\u00adtive col\u00adlab\u00ado\u00adra\u00adtion, the desired ben\u00ade\u00adfits will not be achieved.<\/p>\n <\/strong><\/p>\n [\/et_pb_text][et_pb_testimonial author=\u201cMinna Myl\u00adly\u00adlu\u00ado\u00adma\u201d job_title=\u201cRegional Part\u00adner Account Man\u00adag\u00ader\u201d company_name=\u201cPagero\u201d portrait_url=\u201chttps:\/\/isletgroup.fi\/wp-content\/uploads\/2024\/02\/Minna-M-Pagero.png\u201d _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d]<\/p>\n When plan\u00adning sup\u00adpli\u00ader acti\u00adva\u00adtion, it is worth using exist\u00ading best prac\u00adtices with the help of a mes\u00adsage bro\u00adker. At Pagero, we have ready-made mod\u00adels and prac\u00adtices that effec\u00adtive\u00adly deliv\u00ader results. Suc\u00adcess is also mea\u00adsured togeth\u00ader with the customer.<\/p>\n [\/et_pb_testimonial][et_pb_text _builder_version=\u201c4.17.4\u201d _module_preset=\u201cdefault\u201d global_colors_info=\u201d{}\u201d]<\/p>\n Less bypass pur\u00adchas\u00ading, full uti\u00adliza\u00adtion of quan\u00adti\u00adty dis\u00adcounts, cost track\u00ading. Pur\u00adchase trans\u00adac\u00adtions are reg\u00adis\u00adtered for the order, allow\u00ading track\u00ading of spend accu\u00admu\u00adla\u00adtion by contract.<\/p>\n Vis\u00adi\u00adbil\u00adi\u00adty into total costs ensures that all nec\u00ades\u00adsary infor\u00adma\u00adtion for devel\u00adop\u00adment and min\u00adi\u00admiz\u00ading risks is available.<\/p>\n Guid\u00aded pur\u00adchas\u00ading por\u00adtal guides the buy\u00ader and enables oper\u00ada\u00adtion in accor\u00addance with the con\u00adtract. This saves time, reduces errors, and enables pur\u00adchas\u00ading accord\u00ading to pur\u00adchas\u00ading instruc\u00adtions and contracts.<\/p>\n Right infor\u00adma\u00adtion moves smooth\u00adly to the right place and helps auto\u00admate the entire chain from order to invoice processing.<\/p>\n <\/p>\n It goes with\u00adout say\u00ading that automat\u00ading the pur\u00adchas\u00ading process brings tremen\u00addous ben\u00ade\u00adfits. We can\u00adnot promise a com\u00adplete\u00adly sim\u00adple and straight\u00adfor\u00adward jour\u00adney. How\u00adev\u00ader, we can guar\u00adan\u00adtee that after care\u00adful plan\u00adning, com\u00adbin\u00ading the right resources, and imple\u00adment\u00ading func\u00adtion\u00adal sys\u00adtems, your com\u00adpa\u00adny\u2019s pur\u00adchas\u00ading process will make trad\u00ading, pro\u00adcure\u00adment trans\u00adparen\u00adcy, and deci\u00adsion-mak\u00ading easier.[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=\u201c1_3,2_3\u201d admin_label=\u201cRow\u201d _builder_version=\u201c4.17.4\u201d background_size=\u201cinitial\u201d background_position=\u201ctop_left\u201d background_repeat=\u201crepeat\u201d global_colors_info=\u201d{}\u201d][et_pb_column type=\u201c1_3\u201d _builder_version=\u201c4.16\u201d custom_\u200bpadding=\u201d|||\u201d global_\u200bcolors_\u200binfo=\u201d{}\u201d custom_padding__hover=\u201d|||\u201d][et_pb_image src=\u201chttps:\/\/isletgroup.fi\/wp-content\/uploads\/2022\/08\/Round-for-website-129x129\u20111.png\u201d title_text=\u201cRound for web\u00adsite 12,9x12,9\u201d url_new_window=\u201con\u201d align_tablet=\u201ccenter\u201d align_\u200bphone=\u201d\u201d align_last_edited=\u201con|desktop\u201d _builder_version=\u201c4.17.4\u201d width=\u201c85%\u201d global_colors_info=\u201d{}\u201d][\/et_pb_image][et_pb_text _builder_version=\u201c4.24.3\u201d custom_padding=\u201c1px|||||\u201d hover_enabled=\u201c0\u201d global_\u200bcolors_\u200binfo=\u201d{}\u201d sticky_enabled=\u201c0\u201d]<\/p>\n Jen\u00adni Lonka<\/p>\n CBO, Sourc\u00ading and Spend Man\u00adage\u00adment, Isletter<\/p>\nFive Effec\u00adtive Ways to Get Started <\/strong><\/h2>\n
Define the Cur\u00adrent Process and Iden\u00adti\u00adfy Bottlenecks<\/strong><\/h2>\n
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First Step is to Dig\u00adi\u00adtal\u00adize Pro\u00adcure\u00adment Documents <\/strong><\/h2>\n
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Auto\u00admate Mes\u00adsage Traf\u00adfic and Processes <\/strong><\/h2>\n
Ful\u00adly Uti\u00adliz\u00ading the Pro\u00adcure\u00adment System <\/strong><\/h2>\n
Col\u00adlab\u00ado\u00adra\u00adtion Between Stakeholders <\/strong><\/h2>\n
Impor\u00adtant con\u00adsid\u00ader\u00ada\u00adtions in imple\u00adment\u00ading sup\u00adpli\u00ader acti\u00adva\u00adtion include<\/strong><\/h2>\n
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Below are the biggest ben\u00ade\u00adfits of automat\u00ading the pur\u00adchas\u00ading process<\/strong><\/h2>\n
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